The Fiduciary Bridge: Intercompany Agreement v3.7
Adopted by the Board of Directors on February 22, 2026, and executed on February 25, 2026, Intercompany Service Agreement v3.7 governs all cross-border financial and operational allocations between the U.S. and Ghanaian entities.
Core Statutory Tenets
0% Markup Cost-Reimbursement
The foundation funds operations exclusively based on verified actual expenses. No profit margin, management fee, or bureaucratic markup is charged by either entity.
IRC § 4941 Dual-Interest Recusal
To prevent self-dealing and private inurement, directors holding concurrent roles in both entities recuse themselves from intercompany contracting votes. Signatory powers are held solely by independent treasurers.
Direct Fiat Wire Pipeline
All international capital transfers execute via direct bank wire from Fidelity Investments (US) to Guaranty Trust Bank (Ghana) under strict Anti-Money Laundering (AML) exact-name verification (No DBAs).
U.S. Administrative Firewall
Board Service Stipends ($500 semi-annual) and Mental Health Benefits are strictly classified as U.S.-sourced administrative expenses and paid directly from the US to prevent local Ghanaian payroll (PAYE) liabilities.
Smiley (ERPNext) Four-Point Match Auditing
All project disbursements in Ghana are verified through an automated, open-source general ledger workflow.
| Audit Step | Verification Action | Responsible Fiduciary | Control Mechanism |
|---|---|---|---|
| 1. Quantity Audit | Distributed medical and WASH supplies must reconcile exactly with physical warehouse counts. | Manager of Brand & Operations | Automated ERP Stock Ledger Check |
| 2. Payment Match | Mobile money transaction IDs and bank debit slips must match invoice line items down to the exact cedi. | Treasurer, Give Basic Needs (Ghana) | Bank Statement Reconciliation |
| 3. Signature Match | Physical signatures of the field Registered Nurse Lead and Country Director are mandatory on all field logs. | Director of Field Execution | Attached Physical Manifest Scans |
| 4. Paper Receipt Audit | Field advances are blocked until third-party supplier paper receipts (cement, fuel, pharmaceuticals) are uploaded. | Independent Compliance Auditor | ERPNext Advance Clearance Block |